Guide to the Co-owners’ Meeting in Croatia

Decisions on the management of the building for the purpose of implementing the inter-ownership agreement and in accordance with the regulations are made by the community of co-owners at a co-owners' meeting.

The meeting is convened at least once a year by a representative, the building manager or

• 33% of co-owners for buildings with up to 20 apartments

• 20% of co-owners with 21-50 apartments

• 10% of co-owners for buildings > 50 apartments

The invitation to the co-owners' meeting is delivered at least five days before the meeting, in writing, to the co-owner's mailbox in the building or to the co-owner's permanent or temporary address or via e-mail, as agreed by a majority of the co-owners, with an additional mandatory condition of posting it on the building's notice board.

The invitation to the meeting contains information about the person or persons convening the meeting, the place, time and manner of holding the meeting, and the agenda of the meeting. At the beginning of the co-owners' meeting, the co-owners present agree by majority vote who among them will be the recorder.

Minutes of the co-owners' meeting shall be kept, which shall be signed or approved by e-mail by the person who convened the meeting, the minutes-taker, all co-owners of the building present, and the building manager if present at the meeting. The minutes of the co-owners' meeting shall contain information about the residential building, the place and time of the co-owners' meeting, the manner in which the meeting was held, the persons present, the agenda of the meeting, the proposals made, the decisions made, and the manner in which the owners voted.

A decision made shall be binding on all co-owners if it is signed or approved by the number of co-owners prescribed by this Act

Frequency of co-owners' meetings

The co-owners' meeting shall be held at least once a year and shall discuss all issues important for the management of the building, in particular the annual management and maintenance report, the adoption of the annual maintenance program for the common parts of the building for the following year, and the multi-year building maintenance program.

Making a decision by collecting signatures

If, due to the size of the building or for other justified reasons, a meeting of co-owners cannot be convened with the necessary majority to make a decision referred to in Article 37 of the Building Management and Maintenance Act, the co-owner's representative or other interested co-owner shall obtain the co-owner's consent to make a decision by collecting signatures on a written decision or by e-mail, if the co-owner so requests, with proof of identity or with a qualified electronic signature.

Proof of the co-owner's identity shall be established by inspecting the identity card, which may also be submitted by e-mail.

The decision made is binding on all co-owners. The co-owner's representative shall be obliged to publish the decision on the notice board or submit it by e-mail, if the co-owner so requests.

In order for the decisions to be valid, they must be signed by

• >50% of the co-owners at a meeting or by collecting signatures for (election of representatives, managers, councils, maintenance program, insurance, reserve amount, renovation, sewer infrastructure, elevator, method of using common parts of the building, house rules, representation, loan, compensation to the representative, lease of common parts for up to one year, other issues related to building management that, according to the inter-ownership agreement or applicable regulations, are decided by the co-owners within the framework of regular maintenance...)

• >80% for investment maintenance financed outside the reserve, conversion of common parts into a separate part, extensions, lease of common parts for >1 year, lien

• >66% for election of a representative who is not a co-owner, decisions on granting consent for carrying out activities in the building that cannot be considered peaceful and quiet activities, decisions on granting consent for short-term lease and lease for a larger number of people are made under the conditions prescribed in Articles 33, 34 and 35 of the Act on Building Management and Maintenance.

Decisions are published on the notice board

Below this text, you can download a copy of the minutes from the meeting of co-owners